Job Detail

Job Description

POSITION PURPOSE

SAFE requires the services of Strategic Information Assistants (SIA) as an integral part of a larger facility based team of SAFE supported clinicians, volunteers, professional counsellors. Their main roles among others will primarily be data management for decision making and providing technical support with HIV/AIDS monitoring and evaluation in selected health facilities in Central Province. The SIA will be responsible for building a robust culture of data use including data management is an integral component of the HIV/AIDS program implementation, especially on initiating adults and children who test HIV positive. To achieve the required standards of data quality and management, the SIA will be responsible for routine data aggregation and entry in different reporting formats – daily, weekly, monthly and SmartCare. The SIA will also be responsible for data completeness and ensuring data quality in all HIV related forms and registers at the facility level and will work very closely with facility based staff and community volunteers/lay counselors for following up clients who may be deemed suspected lost to follow up for tracking.

PRIMARY DUTIES AND RESPONSIBILITIES:

Contribute as an integral member of a larger facility based team of SAFE supported clinicians, volunteers, professional counsellors.
Ensure that documentation is complete in all HIV related forms and registers (HTS, PMTCT, ART, VMMC, VL etc)
Manage patient files on day to day basis for easy retrieval
Perform data entry duties using the Electronic Health Record System (SmartCare) for HIV-positive patients at health facilities offering ART and general clinical care services and ensure that SmartCare is up to date daily.
Monitor and flag possible lost to follow up (LTFU) patients
Using SmartCare, prepare list of patients due for clinical visit and pharmacy refills
Inform clients and maintain appointment dates for next visitation in consultation with clinicians.
Maintain appointment records for patients on ART and retrieve all files for patients for each clinic day.
Maintain constant feedback with health facility pharmacy staff on Patients who have collected their drugs at commencement.
Monitor the consumption of stationery and request in advance of anticipated stock needs
Compile and transmit daily reporting and analysis on key indicators to facility and SAFE staff
Conduct data review meetings on a monthly basis in consultation with facility staff
Work with facility staff to monitoring achievement towards assigned targets
Record all viral load requests requested by the facility in the VL Register and Smart Care.
Facilitate for the identification of clients due for VL as they come for pharmacy refills.
Ensure VL results are attached to client’s folders and entered into smart care at the hub facility
Compile monthly reports for HIV/AIDS services and related Laboratory and Pharmacy service statistics and submit monthly reports to Senior Strategic information assistant and respective DHIO’s/Health information officer.
Reconcile HMIS reports with SAFE monthly summation (This applies to indicators are that part of MoH and SAFE tracking)
Verify data before submission to SAFE SI/or MoH information officer
Physically count active clients on ART on a monthly basis
Participate in data verification exercises, checking the data records at other facilities.
Perform any other data collection duties as assigned by the supervising officer of the health facility and/or SAFE SI Officers.

DESIRED QUALIFICATIONS:

Applied knowledge of Health Management Information System (HMIS)
Applied knowledge of HIV/AIDS information systems
Strong background in data analysis
Previous experience working as a data entry clerk is an added advantage but not a requirement
Three years working experience in the health sector
Degree or Diploma in statistics, computer science, monitoring and evaluation, social sciences, project management or related field desired
Experience working with MS Access, Excel and Word
Knowledge of USAID M&E Reporting systems

Skills Required

• Microsoft Office