Job Detail

Job Description

Program Assistant (2)

Location: Lusaka

Reports to: Senior Program Officer

The Program Assistant will support administrative and logistical activities under the DOD project portfolio within the Jhpiego Country office, Zambia. Working with the project team, s/he will develop activity requests, initiate and monitor procurement, and coordinate logistics for project activities.

Responsibilities:

• Provide general administrative and project based support.
• Support the assigned project portfolio, particularly the Department of Defense
• Prepare activity and travel requests for planned activities.
• Initiate procurement process and work with Procurement Unit to monitor progress.
• Working with Procurement Unit, coordinate distribution of supplies and materials to project sites.
• Organize logistics for training activities including identifying and securing the services of facilitators, preparing all training materials, identifying and inviting participants.
• Support implementation of project activities including distribution of participant per diem, providing on-site logistical support during activity, and liaising with the venue.
• Assist project staff to prepare reports, presentations and other documents as needed.

Qualifications:

• Business Administration (Diploma/Advanced Diploma in Office Management).
• 3- 4 years’ experience in a responsible office.
• Experience in Office management for projects funded by international donors.
• (knowledge of US Government regulations preferred but not a must)
• Strong computer skills including Excel, Word, and Word Perfect applications.
• Demonstrated supervisory skills.
• Able to handle a variety of assignments sometimes under pressure of deadlines.
• The ability to work on several major and minor activities simultaneously.
• Excellent general administrative skills, including excellent judgment and integrity.
• Strong program-related administrative management skills.
• Ability to prioritize tasks and multiple requests.
• Strong computer skills, including demonstrated ability in word processing and spreadsheets.
• Ability to work with others and to develop and maintain compatibility among Jhpiego staff.

To apply, please send your application letter and curriculum vitae in a single document, stating the position in the subject line to the Human Resources Manager: Zambiajobs@jhpiego.org

Skills Required

• MS Excel
• MS Office