Job Detail

Job Description

Our client is looking for a Personal assistant to the CEO to provide high-quality, proactive and confidential administrative and organisational support to the CEO, enabling them to focus on strategic priorities. Serve as the primary gatekeeper and liaison to internal and external stakeholders, co-ordinate logistics for meetings and travel, and m anage communications and project follow-ups.

KEY RESPONSIBILITIES

Calendar & diary management:
Manage a complex, high-demand calendar; plan and prioritise meetings; resolve scheduling conflicts; ensure the CEO is well-prepared          and briefed.

Email & correspondence management:
Screen, prioritise and respond on behalf of the CEO as appropriate; draft, proofread and send professional communications.

Meeting preparation and follow-up:
Prepare agendas, briefing packs, board/committee papers and presentations; take/produce accurate minutes and manage action-                  tracking and follow-ups.

Travel & event coordination:
Arrange national and international travel, itineraries, accommodations and visas; coordinate logistics for executive events and off-sites.

Stakeholder management:
Act as a professional point of contact for senior internal and external stakeholders; build effective working relationships with executive          leadership and the board.

Confidentiality & gatekeeping:
Handle sensitive information with discretion; maintain confidentiality at all times.

Project and ad-hoc support:
Support strategic projects, research and analysis; organise complex tasks and ensure timely delivery.

Expense & budget administration:
Manage expense submissions, small budgets and procurement for the CEO’s office where required.

Office & team liaison:
Coordinate with HR, finance, communications and facilities to ensure smooth executive operations.

Essential skills & experience

• Grade 12 School Certificate
• Diploma or Degree in Business Administration, Public Relations or other business related courses
• Clean class B drivers license
• Minimum 3–5 years’ experience as a PA/EA supporting C-suite (or equivalent).

Skills and attributes

• Proven ability to manage complex diaries and prioritise conflicting demands.
• Strong written and verbal communication; confident drafting executive-level correspondence.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace; experience with meeting and travel tools (e.g., Zoom/Teams, Concur) desirable.
• High level of discretion, professionalism and integrity when handling confidential matters.
• Excellent organisational skills, attention to detail and a proactive, can-do attitude.
• Strong interpersonal skills and ability to build relationships with stakeholders at all levels.
• Ability to work under pressure and manage competing deadlines.

How to Apply

Please submit a CV and a short cover letter outlining your relevant experience and why you’re suited to this role to support@findershub.co.zm by  26^th June 2026. We will shortlist candidates for a first-round interview and a competency task (e.g., prioritisation exercise and briefing note).

 

Skills Required

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