Job Detail

Job Description

ABOUT THE POSITION

Request to Hire Ref#: RTCZ21-101
Closing date: 13th October 2021
Position: Contracts Accountant x1
Location: Lusaka
Contract type: Fixed Term
Contract duration: Two (2) Years
Reporting to: Contracts and Compliance Manager
Job grade: TBA
Contact Email: vacancy24@righttocare.org

QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Bachelor’s degree in Accounting
• Minimum 5 years Accounting experience
• Experience in sub-contracts management
• Member of ZICA

Desirable Qualifications and Experience:

• Full ACCA, CA (ZA), CIMA
• 3-5 Years’ experience in donor funded projects.
• USG compliance training.
• Experience in sub contracts/awards management.
• Experience in delivering capacity development activities.

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Proficiency in Microsoft Word and Excel
• Computer literate
• Knowledgeable in Microsoft Office Suite
• Good communication skills
• Good interpersonal skills
• Ability to work in a team
• Self-starter with proactive work ethic

KEY PERFORMANCE AREAS

• Perform contract-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labour distribution changes, reconciliations, re-budgeting, and contract closeout functions required by grants administration.
• Review invoices and provide account codes, when appropriate, for proper project accounting.
• Identify and recommend cost savings initiatives for program activities and the organisation.
• Review the recommendations as per the pre-award assessment and ensure follow up during visit to ensure weaknesses have been addressed.
• Analyse the advance request report received sub-contractor to identify what’s being spent and expected expenditure and if it is within budget line. Process payment requisitions as per advance request approved.
• Analyse the expense report received back from the sub-contractor to review expenditure incurred and within compliance with the donor rules and regulations.
• Work closely with Contracts and Budgeting Manager to design technical assistant packages and materials to develop financial management capacity of all sub-awardees and other relevant parties.
• Conduct meetings on site with the sub-contractor to verify compliance to the grant rules and regulations such as asset verification, employee verification, review of systems and supporting documents by completing the grants toolkit.
• Take necessary steps to close out contract to ensure that financial and administration close out with the sub-contractor complies with the relevant documentation required for close out against the close out checklist.
• Provide management with meaningful risk assessment information which can be used in decision making.
• Assess compliance or operational risks and develop risk management strategies.
• Oversee and monitor activities for compliance with company, state and federal regulations.
• Assess contract compliance and develop risk management initiatives.
• Prepare the annual expenditure analysis report for all contracts.
• Prepare accurate and timely financial reports to donors as required.
• Prepare accurate and timely financial reports on subcontracts for internal management purposes.
• Communicate monthly financial results with appropriate program staff, informing them of financial position of the project.
• Produce budget and expense analysis report.
• Work with relevant stakeholders and appropriate country office staff in the development of forecasts, budgets and budget revisions for programs.
• Establish forecasts based on all the advance requests received from sub-contractor for the next month and provide and provide a report to the Finance Manager/ Treasury Reporting to aid the contract request from the donor.
• Design and analyse a report detailing budget details of sub-contractor outlining, advances, disbursements and liquidations.
• Assist with the review of monthly budget variance reports and investigate accordingly.
• Supporting program/project teams with budget and forecast preparation
• Review actual spend versus budget for sub-contractor identify anomalies and notify the Line Manager with feedback.
• Work with the Line Manager on cash flow forecasts for sub-contractors.
• Liquidate sub-recipient expenses on accounts receivable on Sage Evolution.
• Coordinate with Line Manager to process journal entries to various projects.
• Adhere to pre-set deadlines for the finance department.
• Assist with the annual audit preparation for sub-contractors.
• Assist during year-end and audit periods by providing the necessary information and documents.

DISCLAIMER

By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and reference checks (internal and external) which forms part of the Company’s recruitment policy and procedure. Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.  Right to Care reserves the right to withdraw the vacancy at any time for whatever reason.

*Please note you have to apply to this job advert as directed by the employer and not through findershub.co.zm*

Skills Required

• Literature
• MS Excel
• MS Office