Job Detail

Job Description

Position Title: Clerical Officer

Job Summary

The Clerical Officer will be responsible for assisting the Senior Administration Officer and Officer Manager in the management of Inventory and Supplies including tracking movement/transfer of assets, consumption of supplies and maintaining and updating the Asset Management system (Asset Guard)

Primary Responsibilities and Duties:

Managing JSI’s office inventory & equipment and ensure the inventory list on Asset Guard application is up to date
Actively participate in the inventory and physical verification for all equipment in facilities and in all Provincial Offices;
Receiving of goods and coordinate distribution to the beneficiaries within the Lusaka and ensuring that all necessary documents such as good received notes, & goods transfer notes are administered accordingly.
Ensuring the efficient management of all Lusaka storage facilities with  updated bin cards and updated records of all inventory in the inventory management tracker clean
Ensure all GRNs are in place to support payments to vendors for all goods received
Maintain bin cards and other stock tracking systems for all goods received and dispatched
Work in collaboration with users of all received items and ensuring that they are communicated to in a timely manner of all goods received.
Collaborate with the Logistics/Procurement Office of all goods yet to be received
Maintain the safe storage of all consignments by ensuring that stored items are under lock at all times
Any other tasks that may assigned by the supervisor

Desired Qualifications:

A minimum of a Bachelor’s Degree in any business related discipline;
Experience in inventory management would be an added advantage
Excellent written and verbal English skills are required;
Ability to easily communicate in a clear and courteous manner with all colleagues and vendors;
Ability to work in a very fast paced NGO environment with minimal supervision;
Previous work experience with USAID and other donor-funded projects highly preferred; or experience working with an INGO is an added advantage;
Proficiency in Microsoft Office is required.
Paying attention to detail is an essential attribute for this position

Skills Required

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