Purpose of the role:
The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects
Key Duties and Responsibilities:
The specific tasks to be performed by the position holder will include:
Coordinate paperwork for Business support section.
Coordinate calendar events in the central workshops board room based on priorities.
Take detailed minutes when and if required.
Responsible for updating all information centres in the central workshop area.
Manage the condition of all central workshop infrastructure, Change houses etc.
Update leave / payroll management
Assist in generating regularly scheduled reliability and planning reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Maintain inventory supplies
Maintain contact lists
Book travel arrangements for the business support team
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Act as the point of contact between HR and the employees
Liaise with executive and senior administrative assistants to handle requests and queries from managers
Implement and monitor programs as directed by management, and see the programs through to completion
Arrange site access for visitors
Any other tasks as may be delegated upon by the supervisor
Qualifications & Experience
A minimum of a Grade Twelve (Grade 12) Certificate
2 years’ experience as an administrator in a relatively large scale operation preferably a mining and metals processing industry
Diploma in Business Administration or related field
Proficiency in Microsoft office
Inventory control knowledge will be an added advantage
Job Specific Competencies
Should be well familiar and experienced with word processing and database software, such as Microsoft Office.
Working knowledge of Windows computer systems.
Must be able to communicate exceptionally well in English.
Must possess an advance knowledge of English vocabulary.
In possession of a valid Zambian light vehicle driving license.
Use of Pronto CMMS system will be an added advantage
Key Job Attributes
Detail Orientation
Problem Solving
Excellent communication and motivational skills
Be smart and driven
Able to work under pressure
Dependable
Excellent interpersonal Skills
Ability to interact with people of different cultures
Team player
*Please note you have to apply to this job advert as directed by the employer and not through findershub.co.zm*
First Quantum is a global copper company. We produce copper in the form of concentrate, cathode and anode, and have inventories of nickel, gold and cobalt. We operate long life mines in several countries and employ approximately 20,000 people world-w... Read More
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