Job Detail

Job Description

ABOUT THE POSITION

Request to Hire Ref#: RTCZ21-130
Closing date: 13th October 2021
Position: Accountant x1
Location: Lusaka
Contract type: Fixed Term
Contract duration: Two (2) Years
Reporting to: Finance Manager – Operations
Job grade: TBA
Contact Email: vacancy24@righttocare.org

QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Bachelor’s degree in Accounting
• Minimum 5 years Accounting experience
• Knowledge of Accounting Software Packages especially SAGE Evolution and Cost Management
• Member of ZICA

Desirable Qualifications and Experience:

• Full ACCA, CA (ZA), CIMA
• 3-5 Years’ experience in donor funded projects.
• USG compliance training.
• Experience in sub contracts/awards management.
• Experience in delivering capacity development activities.

TECHNICAL AND BEHAVIOURAL COMPETENCIES

• Proficiency in Microsoft Word and Excel
• Computer literate
• Knowledgeable in Microsoft Office Suite
• Good communication skills
• Good interpersonal skills
• Ability to work in a team
• Self-starter with proactive work ethic

KEY PERFORMANCE AREAS

• Support the maintenance of chart of accounts.
• Ensure Finance Officers and other staff adheres to pre-set financial set deadlines for processing and reporting on an ongoing basis.
• Assist with the review of monthly budget variance reports and investigate accordingly.
• Assist Finance Managers in the productions of various accurate financial reports for internal and external use.
• Preform day to day review of Pay Requisitions, journals, petty cash replenishments.
• Post transaction in SAGE such as cashbooks and journal entries.
• Track and monitor sub-ledgers and general to ensure that they are up to date and will meet month end deadlines.
• Track and monitor continuously to ensure month end closure of all accounts.
• Review of the Trial Balance as well as all reconciliations of all general ledger control accounts to ensure data integrity and accuracy for reporting purposes.
• Review monthly GL and Bank reconciliations with supporting schedules and ensure that they are all approved by the respective Managers within stipulated timeframes.
• Ensure that all finance documents such as GL recons, Bank recons, Journals and PayReqs are all properly filed within the required timeframe.
• Work closely with the Finance Manager to ensure all year end processes are completed in a timely manner.
• Review statutory policies and procedures in place and recommend necessary system changes to the Finance Manager
• Ensure third party payments such NAPSA, Zambia Revenue Authority, NHIMA etc. are made timeously and reconciled monthly with appropriate authorities based on statement balances.
• Review on a monthly basis the Right to Care Zambia accounts on the NAPSA/ZRA platform
• Review all monthly company GL reports to ensure that the allocations are correct, and journals passed for any misposts.
• Check that suspense accounts are cleared monthly, or reconciliation provided for any balances.
• Supervise, complete primary checks and review of month end closing processes for all grants
• Perform primary review of supplier/ other Customer reconciliations when required.
• Review that bank balance revaluations and ensure they are performed accordingly for all foreign currency accounts
• Ensure that all suspense accounts are cleared on a monthly basis. Ensuring adherence to pre-set deadlines for the department.
• Monitoring bank balances and advising The Finance Manager accordingly in line with entity needs.
• Check for and advise on pending obligations vs cashflow status. Prepare of weekly cashflow forecast and submission to the Finance Manager.
• Allocation of GL codes in SAGE to ensure ultimately expenditure is charged to the correct GL code
• Review of purchase requisitions for compliance to procurement requirements before the competitive bidding process take place.
• Review the procurement pack and ensure timely processing of AP and payment.
• Obtain vendor statements and perform payables reconciliation for submission to line Manager
• Review revaluations of all FX AP accounts on monthly basis. Ensure all AP accounts are allocated or matched accordingly. Review all provisions and accruals including statutory accruals.
• Review the AP age analysis and ensure that creditors are paid timeously.
• Approve liquidations of staff AR retirements in timely manner
• Review fuel and E- Toll Card reconciliations in readiness for approval. Ensure that the debit card retirements are timely liquidated.
• Ensure that AR retirements are accurately allocated or matched to the relevant
• Process inter-company invoices following the correct procedures. Follow up all odd and old outstanding amounts. Ensure that all intercompany invoices are appropriately recognized including interbranch transactions.
• Review monthly AR age analysis and ensure that liquidations are posted into the system timeously.
• Support annual audit preparation, record and track every financial administrative process for audit purposes
• Ensure that the Finance team provides the necessary documents for external audits within stipulated timeframes. Ensure proper filing of all sampled documents after Audit.
• Managing Finance Officer(s) as direct reports and ensure they meet their performance objectives.
• Orientation of staff in RTC-Zambia finance and operations policies, including funder requirements

DISCLAIMER

By applying for the above-mentioned position, you consent to Right to Care to conduct qualification, ID, criminal and reference checks (internal and external) which forms part of the Company’s recruitment policy and procedure. Should you not receive a response to your application from Right to Care within one month of this advert being placed, kindly consider your application as being unsuccessful.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.  Right to Care reserves the right to withdraw the vacancy at any time for whatever reason.


*Please note you have to apply to this job advert as directed by the employer and not through findershub.co.zm*

Skills Required

• Literature
• MS Excel
• MS Office